Zen Planner’s base subscription has historically run $99 to ~$348 per month by active member count — but as of 2026 base pricing is routed through contact-sales rather than published, and the real monthly figure depends on add-ons: marketing (Engage, ~$249/mo), a website (~$99/mo) and a branded app (~$39/mo) are separate modules, with reported full stacks reaching $348–$525+/mo. Here’s the honest breakdown. Updated July 2026.
Key takeaways
- Base pricing reported at $99–$348/mo by member count — and now routed through contact-sales as of 2026, so get quotes in writing.
- The add-on stack drives real cost: Engage ~$249, website ~$99, app ~$39 — reported full stacks run $348–$525+/mo.
- All features within the base plan aren’t feature-gated — tiers scale by member count, which is honest as far as it goes.
- Exit costs are the quiet risk: the discounted annual option is a 12-month commitment, and reviewers report cancellation charges plus a reported ~$750 data-export fee.
- Payments run via Daxko — confirm your processing rates in the quote, not after.
How Zen Planner pricing works
The base “Studio” subscription covers member management, scheduling, billing and belt/testing tools, priced by active member count — historically from $99/mo, scaling through roughly $198 to $348/mo at higher counts. Two things changed the picture for 2026: base pricing is now routed through a contact-sales flow rather than published openly, and the modular add-ons remain separately priced. Treat every figure here as reported — multi-sourced from reviews and industry pricing guides as of June 2026 — and confirm your quote in writing at zenplanner.com.
The add-on maths
The base plan doesn’t include the growth stack. Marketing automation and CRM live in Engage (~$249/mo), a gym website is ~$99/mo, and the branded member app is ~$39/mo. A school on a mid base tier taking Engage and the website is at roughly $450–$500/mo before processing — which is why reported full-stack figures cluster at $348–$525+/mo. If you won’t use the modules, the base platform is fairly priced for its depth; if you will, do this maths first.
Exit costs and commitments
Three diligence items from verified reviews: the discounted annual price is a 12-month commitment (month-to-month costs more); multiple reviewers report charges tied to closing an account; and a ~$750 fee to export member data on leaving is reported across sources. None of this is hidden exactly — but none of it is on the pricing page either. Ask for cancellation and data-export terms in writing before you sign.
The bundled-pricing alternative
The structural contrast: Mat Track publishes flat tiers ($0 / $99 / $199 by contact count) with SMS automation and retention analytics bundled in, behavioural churn detection in the platform, HubSpot sync on Pro, 0% platform transaction fees, month-to-month terms and free migration — in or out. For schools comparing a full Zen stack at ~$450+ against a bundled $199, the gap funds a lot of coaching hours.
How it compares
| Mat Track | Zen Planner | |
|---|---|---|
| Base pricing | Published: $0 / $99 / $199 | Reported $99–$348/mo; quote-routed 2026 |
| Marketing / CRM | Included (SMS automation; HubSpot on Pro) | Engage add-on ~$249/mo |
| Website | ❌ | Add-on ~$99/mo |
| Branded app | Coming soon | Add-on ~$39/mo |
| Reported full-stack cost | $199/mo | $348–$525+/mo |
| Contract | Month-to-month | Annual = 12-month commitment |
| Data export on leaving | Free | Reported ~$750 fee |
| Belt / testing tools | ✅ Criteria-driven | ✅ Mature |
Mat Track figures from our published pricing; Zen Planner figures are reported across Capterra and industry pricing guides as of June 2026 — verify at zenplanner.com.
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Frequently asked questions
How much does Zen Planner cost per month?
Zen Planner’s base subscription is reported at $99–$348/mo by active member count — and as of 2026 is routed through contact-sales rather than published. Add-ons are separate: marketing (Engage ~$249/mo), website (~$99/mo) and app (~$39/mo), so reported full stacks reach $348–$525+/mo.
Does Zen Planner have hidden fees?
Not hidden, but not headline either: the discounted annual rate is a 12-month commitment, multiple verified reviewers report charges when closing an account, and a ~$750 data-export fee on leaving is reported across sources. Payment processing runs via Daxko — confirm rates in your quote.
Is Zen Planner good for martial arts schools?
Genuinely yes on features — it was founded in 2006 by a martial arts school owner and its belt-testing and promotion tooling is among the most mature available. The considerations are cost structure (modular add-ons) and commitment terms, not martial-arts fit.
Is there a cheaper alternative to Zen Planner?
Mat Track bundles what Zen Planner sells as modules — marketing automation and retention analytics — into published $99/$199 tiers with a free Starter plan, 0% platform fees and month-to-month terms. See our Zen Planner alternatives guide for six more options.
Does Zen Planner charge to export your data?
A fee of approximately $750 to export member data when leaving is reported across multiple review sources as of June 2026. Zen Planner’s current policy may differ — ask for data-export terms in writing before signing, whatever platform you choose.
