GymDesk costs $75 to around $200 per month depending on your member count, with a 30-day free trial followed by a limited free plan capped at 15 students — there are no contracts, setup fees or cancellation fees, and every plan includes all features plus a bundled gym website. As of June 2026. Here’s the full breakdown, what’s genuinely included, and the trade-offs to weigh before you commit. Updated July 2026.
Key takeaways
- Base pricing runs $75–~$200/mo by active member count, every feature included at every tier — no add-on modules.
- The free plan is real but tiny: after the 30-day trial you can stay free capped at 15 students.
- No contracts, no setup fees, no cancellation fees, and a bundled website builder — genuinely simple terms.
- Payment flexibility is a strength: GymDesk supports five processors including Stripe, Square and GoCardless.
- The watch-item isn’t price, it’s direction: some long-standing customers report support and product decline since its private-equity acquisition.
GymDesk pricing tiers (June 2026)
GymDesk prices by active members and publishes everything: plans start at $75/mo for up to 50 members and step up by member count to roughly $200/mo for larger schools, with unlimited staff accounts and every feature — belt tracking, booking, billing, the website builder — included at each tier. There’s a 30-day free trial with no card required, and afterwards a permanently free plan capped at 15 students, which suits brand-new clubs but little else. Always confirm current tiers at gymdesk.com/pricing.
What’s included (and what isn’t)
Everything is bundled: native belt/rank tracking with attendance-based promotions, scheduling and booking, digital waivers, email/SMS tools, reporting with at-risk alerts, and the website builder — there is no add-on stack, which makes GymDesk one of the most honest pricing models in the category. What isn’t there: deeper retention analytics (no per-member behavioural churn baselining or cohort retention curves), and workout programming for hybrid CrossFit-style boxes.
Processing fees and payment options
GymDesk doesn’t force a proprietary processor: it supports Stripe, Square, Authorize.net, GoCardless and its own Gymdesk Payments, so you pay your processor’s standard rates — including UK BACS direct debit via GoCardless. That flexibility is genuinely rare; Mindbody is proprietary-only and PushPress is Stripe-based by comparison. As of April 2026 per GymDesk’s own published materials — verify for your region.
The trade-offs to weigh
Two things belong in your diligence. First, several long-standing customers report declines in support responsiveness and product quality since GymDesk’s acquisition by private equity — one verified reviewer running a ~350-member school described the platform struggling beyond basics; read the most recent quarter of reviews, not the lifetime average. Second, family accounts draw friction reports, with parents needing to register children separately. Neither is disqualifying; both are checkable in a 30-day trial.
How it compares
| Mat Track | GymDesk | |
|---|---|---|
| Entry price | $0/mo (up to 200 contacts) | $75/mo (up to 50 members) |
| Free plan | ✅ 200 contacts | ✅ 15 students (after trial) |
| Pricing model | Published, by contacts | Published, by members |
| Belt tracking | ✅ Criteria-driven with history | ✅ Attendance-based |
| Retention analytics | ✅ Behavioural churn detection, cohorts | Reporting + at-risk alerts |
| Website builder | ❌ | ✅ Included |
| Processors | Stripe, GoCardless | 5 incl. Stripe, Square, GoCardless |
| Contract | Month-to-month | Month-to-month |
Mat Track figures from our published pricing; GymDesk figures as of June 2026 — verify at gymdesk.com.
Start free with Mat Track → — no credit card required.
Frequently asked questions
How much does GymDesk cost per month?
GymDesk costs $75/mo for up to 50 active members, stepping up by member count to roughly $200/mo for larger schools, with every feature included at each tier, no contracts and no setup or cancellation fees. As of June 2026 — verify current tiers at gymdesk.com/pricing.
Does GymDesk have a free plan?
Yes — after the 30-day free trial you can remain on a permanently free plan capped at 15 students. It suits brand-new clubs; most operating schools outgrow it immediately. Mat Track’s free Starter plan covers up to 200 contacts by comparison.
Does GymDesk charge transaction fees?
GymDesk doesn’t add a platform markup — you pay your chosen processor’s standard rates, and it supports five processors including Stripe, Square, Authorize.net, GoCardless and Gymdesk Payments. Confirm processor availability for your country during the trial.
Is GymDesk good for martial arts schools?
Yes — it began as Martial Arts on Rails and belt tracking is native, with attendance-based promotions. Its gaps are deeper retention analytics and multi-student family flows; its recent private-equity acquisition has drawn mixed reviews on support, so read current feedback.
What’s the best alternative to GymDesk?
For retention-focused schools, Mat Track — it matches GymDesk’s belt tracking and adds behavioural churn detection and cohort retention analytics, with a free plan up to 200 contacts. See our full GymDesk alternatives guide for six more options.
